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W2 Box 14 Codes

W2 Box 14 Codes - Does anyone know how the codes are defined?  I've looked on the W2 instructions for preparers and didn't find anything.

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    See my earlier answer from yesterday.  This is a direct quote from the ProSeries Help file:"Employers are free to enter anything they want in Box 14.  They are totally arbitrary."  Is there something ambiguous about the term "TOTALLY ARBITRARY"?  Maybe, if you were to send a letter of complaint to Brad Smith, pointing out the fact that he's wasting 6 perfectly good letter codes, and how profligate that policy is during these times of scarce resources, then you could get some sleep.

    P.S.  You must be a barrel of laughs around the house.  I hate to think about the fate that would befall your spouse if he or she failed to press every single wrinkle out of your sleeve garters.  Have a nice tax season.  I'm done here, there's nothing more to see. Or say.
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      Generally items in Box 14 are for informational purposes only, they don't have an effect on the tax return.  Is there a certain code you're trying to decipher?

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        srocritter - 

        You can right-click on that W-2 field for box 14 in the software (then click on About at the bottom of the box that pops up) and read the instructions provided by the software.  At the bottom of the first set of instructions, where it says "For more information about entering box 14, including the identification of the box 14 entries, click "here," you would click "here" to find more instructions that will explain more about how ProSeries uses and doesn't use the Box 14 codes.

        Otherwise, you could also go to page for the W-2 instructions and do a search for "box 14" to find the IRS instructions or details about that field.

        http://www.irs.gov/pub/irs-pdf/iw2w3_13.pdf

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          I don't think they're standardized.  You'll have to ask the employer.

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            The ProSeries Help file says this: "Employers are free to enter anything they want in Box 14.  They are totally arbitrary." Goes on to say that ProSeries ignores most of them, but "There is a dropdown list of those items that are used be the program."  An extensive dropdown list appears when you hit F1 while in the third column of Box 14, and a "Box 14 Entry Information Smart Worksheet" is always just above Box 14, explaining all of this.  What else is there to know?

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              http://www.taxalmanac.org/index.php/Discussion:D.C_W-2_Box_14

              Code v is used by military.

              Hate this new format wiped out original post

              Y related to railroad retirement

              • Sorry squirrel, but I spent the morning researching the issue and found all of the codes.  Hopefully this will put this post back to the grave where it belongs for at least another 4 years.

                U – Employer uncertain if the employee actually worked hard enough to earn the wages he was paid
                V –  Duplicate W-2 – employee vomited on original copy
                W – Whiner – employee whines every year that he has to wait too long to get his W-2
                X -  Marks the spot – just used as filler to make the employee feel more important that all of the boxes on the W-2 have been filled in
                Y – Income added due to use of company yacht
                Z – dependent care benefits for a pet zebra
              • Thanks for the valuable information and for clearing that up IRMN.
              • Actually I'm about ready to go jump off a cliff followed by a large number of rocks and anvils behind me.  I can't believe a post like this can go longer than the Energizer Bunny.
              • I know what you mean and all about informational codes on a W2.
              • IRMN Thank you very much. Printing the list to use for any payroll clients I may encounter :'D
              • My pleasure JC.  If you ever need any other useless information, just let me know.
              • Will do
              • *informational codes* being the operative phrase.
                The codes - as described by the IRS, ProSeries, and NUMEROUS google sources - are for INFORMATION only.  The employer preparing the W-2 can use them to mean just about anything (altho I'm not sure the IRMN's choices are advisable).  SO ASK THE ISSUER OF THE W-2 what they mean as YMMV.   AND stop blaming Intuit for this "non-issue"; there are plenty of real issues to go after Intuit for.....

                @ srocritter =  "Geeeeez I guess I take my work more seriously than you do."   We around here DO take our *work* seriously.  We also tend to take valid answers to heart, and move on instead of continuing to pursue a non-issue.
              • I believe this thread has attained Top 3 status, along with "under 24" and "gaurd dogs."  Thank you, srocritter, without your total lack of a sense of humor, none of it would have been possible.  But now the Box 14 thread will be preserved for posterity.

                EDIT:  Ever notice how the very best ones happen on Sunday?
              • If something is funny, I laugh and I do have a great sense of humor. I found nothing funny about the silly answers to my sincere question.  It may be a non-issue to abctax55 but since I prepare W-2's for clients I was extremely curious about those codes.  No one was forced to read this thread.
              • If you prepare W2's for clients you should have known or been able to research and see that the codes are for INFORMATION purposes only which have been repeatedly stated.
              • "No one was forced to read this thread"

                But a post this long on this topic is just like a moth being attracted to an open flame.
              • >>>No one was forced to read this thread.<<<

                Fer shure, dude(tte?).  I wouldn't have missed it for the world.

                >>>I do have a great sense of humor.<<<

                That's what everyone without a sense of humor says.  They have to, or no one would know.  Makes them feel included, I suppose.
              • I prepare W-2 for approximately 45 clients.  Just FYI....
                NOT to *mention* how many W-2's I see from other sources when preparing tax returns.  I've now spent more time on this thread than I have in decades of tax preparation vis a vis "box 14".
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              Then why does Proseries have at item Code U,V,W,X,Y,Z.  What are those codes?  Can't find anything on this.

              • Those are codes for the program. (Union dues, Charitable etc so the program knows to take them somewhere.)
                Any box in the program, hit F1 will take you to explanations.
              • But Proseries help doesn't explain what those codes are.  I'd like to know :)
              • Are you serious taxguy.  I never knew that.  Always just entered them myself.  Don't have program open but where do you find the code list?  Can't wait to try it.
              • Box 14 smart worksheethas a pull down under description, See note regarding letter codes, those are IRS
              • In the drop down it says Code U,V,W,X,Y,Z.    I can't find ANYWHERE explaining those codes. Not in Proseries, not in form instructions, no where.
              • Google
              • >>>But Proseries help doesn't explain what those codes are.  I'd like to know :)<<<

                I'd like to know why gravity pulls us down instead of flinging us off the planet.  But I don't.   And I don't think my clients have been adversely affected by that lack of knowledge.

                Geeeeez, let go of it!
              • Geeeeez I guess I take my work more seriously than you do.
              • As long as we are at it, I would like to know how they get all of that whipped cream into a little aerosol can.  Yeah, I don't take my work very serious either, but it's good to get a little unserious and smile every once in awhile.
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              Possibly that answer is suspect, given that it's 4 years old.

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                In regards to s and health insurance, believe current reporting standards established 2008. Not a payroll guy so please correct me if I am wrong

                http://rmncpas.com/~rmncpas2/files/S%20corp%20health%20insurance%20rules.pdf

                IRS version

                http://www.irs.gov/uac/Wage-Compensation-for-S-Corporation-Officers

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                  Complete list of military usuage

                  The letter codes for box 14 that the military uses are as follows:
                  E - Military TSP contribution attributable to tax exempt pay
                  F - TIAA/CREF and Fidelity retirement contributions
                  G - Pre-Tax Transportation Equity Act
                  H - Home-to-Work Transportation benefits included in box 1
                  P - Parking Fringe Benefits included in box 1
                  R - Retirement deductions
                  S - Federal Employee Health Benefit deductions
                  T - Cost of Living Allowance (not included in box 1 or box 16
                  U - Noncash fringe benefits
                  V - Pretax Federal Employee Health Benefit Incentive
                  W - Social Security Administration wages earned on active duty. SSA wages is informational only. It is supplied to the SSA for "Deemed Military Service Wage Credits" and is used to determine future SSA benefits.
                  X - Occupational tax (civilian only)
                  Y - Pretax Flexible Spending Accounts
                  Z - Retirement deductions (civilian employees who are residents of Massachusetts only)


                  • Thank you taxguy for finding the answer and for taking my question seriously.  Much appreciated!!
                  • Only you, Squirrel.  Only you.
                  • taxguy623 Thank you for that information.  I will file it somewhere that is easy to reach since it is one of those lists that I will use on a daily basis. It looks as if this should take care of all possibilities. Goodnight, Chet.
                  • Goodnight John Boy.
                  • But that's the military.  Is the critter dealing with the military or a civilian?
                  • If it's civilian then he needs to go by your list.
                  • Thank you for pointing out that omission.  It looks as if everyone will have more research to do.
                  • Anybody have any really high cliffs near them?  Hopefully one with a really rocky bottom.
                  • Before you go that route, my intellectually disabled client got married, wifey is doing the EIC scam I think. Wanna explain that one ?
                    Side bar-By Obama decree that is the term used in federal statutes as of 2010.
                  • srocritter - Were you asking for military codes?  I didn't see anything about military in your original question.
                  • Lynn, no, the question involved S corp wages with health insurance premiums in Box 14.  The W-2 was not prepared correctly if the employee was a 2% or greater owner but that is another whole can of worms. There really isn't enough information to know if this is the situation or not.
                  • I was just wondering about the line 'Code U,V,W,X,Y, or Z'  in the drop down box for Box 14 of the W-2. This was a logical answer and at this point I'm done with this.   I appreciate the people who are also curious and wish the others who are making fun of this would choose another profession.
                  • >>>There really isn't enough information to know if this is the situation or not.<<<

                    Stop it!  You're KILLIN' me here!!!!
                  • Mea culpa!
                  • poolcleaner, the w-2 was prepared correctly and the question really was, what do those codes stand for.  Looking at box 14 for an s-corp shareholder made me aware of those codes.
                  • >>>wish the others who are making fun of this would choose another profession.<<<

                    Too late.  Been a CPA since 1971.  About ready for the glue factory.
                  • After reading through this whole post, I really, really, truly wish I had chosen another profession.
                  • If the employee was a 2% or more employee, the wages would have had the insurance premiums included.  The Medicare and FICA wages would not have had the insurance premiums included.  The K-1 from the S would have listed the health insurance premiums at the bottom of the page so they could be deducted on the first page of the 1040. That still doesn't explain Box 14.  The best advice here was to ignore Line 14 on a W-2 since it almost never has any meaning.
                  • Addendum.  There are several situtations where Box 14 is needed.  Most of them are specific to a particular state and there are a few other that may have some value.  The drop down list supplies them. Isn't this right back where this started?
                  • BTW, what does under 24 mean?
                  • tilt - I think the answer is 24.
                  • 14?
                  • If anybody needs me, I'll be at the bottom of the cliff.
                  • The program puts the amount of HI in box 14 so should IRS questions the deduction, it's on the W-2, and yes box 7 is bumped up by that amount, but not the SS or Medicare wages.
                  • Arthur Dent would say 42.
                  • Great reference Archie.
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                  Look at the current program.  Those codes are still there. I'm preparing a W-2 for a client that has S-Corp shareholder Health Ins in box 14.  I was wondering if one of those codes is for that purpose.  My questions is current, not 4 years old.

                  • The health insurance would be entered at the bottom of the K-1 worksheet.  You have to quick zoom to info sheet.  But again I am downloading a bunch of things so I can't use program.  Hopefully taxguy comes back on.
                  • The specific letter codes are IRS info, kinda confusing but it's in the link if you dig. Info only, but the program uses that identifier in that case not to take it anywhere else

                    http://www.irs.gov/pub/irs-pdf/iw2w3.pdf
                  • Thanks, I already looked at this before I came here.  No help.
                  • srocritter - See my response submitted as an answer.
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                  Box 12 Code and Box 14 Description or code both have a drop down lists. Simply select the correct item and the program will enter the info..

                  • @Charlotte256, I'm fully aware thatn they have drop down lists.  Go to your program, to the drop down list for Box 14, and tell me what it shows for Code U,V,W,X,Y,Z.  NOTHING.  No explanation for those codes.  Nor do any IRS instructions.  Unless someone has a real answer, please no more replies.  Thanks.
                  • You've already been answered.  Now Google.
                  • You google.  I already did that.  Can't find it.  Tell me where to google.  I checked the site listed above before I asked the question.  No help or I wouldn't have asked the question.
                  • srocritter, you are correct there is no IRS guidance. So I too do not know why Proseries has those codes.  Maybe Tilt can post where the Google page is for us to see what those codes mean.
                  • tilt53, stop tilting.  I'm not whining. That's very offensive.  I'm preparing the W-2's for an employer who has an item in his Box 14 and I noticed Codes U - Z on Proseries so I was trying to learn what those codes were in case I should be using them, not that I have to explain myself to you.  The employer has no clue how to prepare W-2's which is why he hired me to do his accounting and tax work.
                  • Thank you, taxiowa.
                  • Did you even bother to read what that says?  Codes - #,#,#,#,#, other, not on the above list.  Geez, the answer is in the first 4 replies on this post.  If it's offensive to point out what has already been said in reply #1, 2, 4 and your own research has shown that there is not an answer in the forms instructions, then why are you beleaguering the point?  Assign it whatever the heck you want it to mean.
                  • ...
                  • http://bit.ly/1jwukxt
                  • Those are box 12 codes.
                  • Stupid pdf copy paste
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