How do I fix negative vendor balances that are wrong and do not show on the A/P aging or the balance sheet? This is not a date sequence problem with the bill vs payment.

How do I fix negative vendor balances that are wrong in the Vendor list and do not show on the A/P aging or the balance sheet? I've researched similar problems, and this is not a date sequence problem with the bill vs. payment.  In fact, I completely deleted both the bill and the payment, reentered them, and I still get the same error.  It's almost like QBO is making a math error.  The A/P aging and the balance sheet are in sync with no balance due for these vendors.  I've also double-checked that the payments are correctly applied against the invoices.


Answer

"How can QBO still show a negative balance when I deleted every transaction in this vendor's history (i.e. one bill and one payment)."

Doe anyone use Journal Entries? The problem with JE is that you bypass the "vendor transaction types" and make a brute force accounting entry for that name, so that doesn't show in Vendor Listing, but affects the info for that name.

AP = Bills, vendor Credits, and bill payments. Not JE, but JE when used with AP manually, makes this type of mess.


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