Can I pay a vendor without entering a bill? Vendor Info/Transactions shows open balances for payments without bills, but doesn't show up in AP, which is good. Thanks.

I currently enter Bills and use Pay Bills to correctly track what I owe in reports, etc. However, I have lots of old payments to vendors that were made just by writing a check without entering a bill. I would simply enter the amounts under the "expenses" or "items" tabs, bill to customers if appropriate, etc.  The problem with the old checks paid without bills is that when I go to Vendor Information/Transactions there's an Open Balance column, and all the checks paid without bills show up as negative amounts. It doesn't seem to cause a problem in the A/P but it's strange that it shows negative open balance amounts. Can I just ignore these?

Vendor_checks.JPG

No answers have been posted

More Actions

People come to Accountants Community for help and answers—we want to let them know that we're here to listen and share our knowledge. We do that with the style and format of our responses. Here are five guidelines:

  1. Keep it conversational. When answering questions, write like you speak. Imagine you're explaining something to a trusted friend, using simple, everyday language. Avoid jargon and technical terms when possible. When no other word will do, explain technical terms in plain English.
  2. Be clear and state the answer right up front. Ask yourself what specific information the person really needs and then provide it. Stick to the topic and avoid unnecessary details. Break information down into a numbered or bulleted list and highlight the most important details in bold.
  3. Be concise. Aim for no more than two short sentences in a paragraph, and try to keep paragraphs to two lines. A wall of text can look intimidating and many won't read it, so break it up. It's okay to link to other resources for more details, but avoid giving answers that contain little more than a link.
  4. Be a good listener. When people post very general questions, take a second to try to understand what they're really looking for. Then, provide a response that guides them to the best possible outcome.
  5. Be encouraging and positive. Look for ways to eliminate uncertainty by anticipating people's concerns. Make it apparent that we really like helping them achieve positive outcomes.

Select a file to attach: