Pay without entering billsbill

I'm a contractor in a very small office.  I want to keep track of what jobs cost but not be a slave to the books.  My previous bookkeeper used pos and bills to pay vendors.  I want to just pay what's owed without the extra step of entering bills.  We've got half billed and half paid now and no way to reconcile the $45k of bills that have been paid and no way to get rid of them.  Help!  Also will the paying of the vendors without bill pay still show up on job costing?  Thank you


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