This article will assist you with setting up a new multi-departmental or divisional company in EasyACCT.
Before you start
When setting up a new Chart of Accounts, you'll need to select the applicable account type. Use the tables below to determine what to select for step 2 of the instructions below.
Multi-departmental companies
| Account type | Program input |
| Combined expense accounts | Type C |
| Departmental expense accounts | Type E |
| Combined revenue accounts | Type I |
| Departmental revenue accounts | Type R |
| Liability accounts | Type L |
| Asset accounts | Type A |
Divisional companies
| Account type | Program input |
| Combined asset account | Type P |
| Divisional asset account | Type A |
| Combined liability account | Type D |
| Divisional liability account | Type L |
| Combined revenue accounts | Type I |
| Divisional revenue accounts | Type R |
| Combined expense accounts | Type C |
| Divisional expense accounts | Type E |
Follow these steps to set up a multi-departmental or divisional company in the program:
- Go to Write-Up > Update Company Files > General Ledger Accounts.
- Set up a new Chart of Accounts using the structure outlined below.
- Only the combining accounts are set up in this step. The individual department and division accounts are set up automatically later.
- Enter the Tax Page and Line applicable to the combined accounts. The program will assign the same when the utility is used to create departments/divisions.
- Use the table above in the "Before you start" section of this article to determine the correct account type input.
- Go to Write-Up > Data File Utilities > Multi-Departmental Accounts.
- This utility creates the individual chart of accounts for each department or division.
- Select the Number of new departments or Number of new departments to create.
- Click Continue.
- When the new accounts are created, the program adds the department (or division) number in front of the combined account number.
- For example, if the combined sales account is 3000, then the sales account for department 1 will be 13000.
- The program will automatically assign the correct account types R, E for a departmental revenue and expenses or A, L, R, E for divisional assets, liabilities, revenue and expenses.
- The added accounts will apply the same Tax Page and Line as the associated combined accounts.
- For the prompt Now ready to create new departmental or divisional accounts. Are you sure? select Yes.
- Go to Write-up Processing > Update Company Files > Financial Statements > Statement Templates.
- Change the Type of Financial Statements to Divisional or Multi-Departmental.
- Enter the number of departments or divisions (up to 999).
- Enter the combined account ranges for the Balance Sheet, Income Statement, and Cash Flow Statement tabs.
The Create Multi-departmental Accounts utility will begin with the first unused department or division number. You can use the Del/Renumber Accounts option to renumber them later.
